Application and Reporting Timeline
General Timeline
- January: CLLS Mid-Year Report for current fiscal year is due
- March-April: Projected CLLS award amounts for following fiscal year provided to libraries
- May: CLLS Application for following fiscal year due
- May 31: All budget modification request forms for the current fiscal year must be submitted to be approved on or before May 31
- Budget modification request forms are submitted when funds are reallocated from one approved budget category to another
- July: Awards are issued when the state budget is passed
- September: CLLS Final Report for previous fiscal year due
Upcoming Due Dates
- December 31, 2022: All 2021-2022 CLLS encumbered funds should be spent
- January 31, 2023: 2022-2023 CLLS Mid-Year Report and 2023-2024 Pre-Application is due
- March 15, 2023: 2023-2024 ESL Continuing Libraries Application and 2023-2024 ESL Round 3 Application is due
- April 3, 2023: 2023-2024 CLLS New Program Application is due
Application, Reporting Forms and Instructions
CLLS 2020-2021 Materials
- Annual Final Report Instructions (2020-2021)
- Thursday, October 22, 2020 Network Conversation video – California State Library staff discuss the CLLS Annual Final Report and SurveyMonkey Survey on COVID-19 literacy program activities.
CLLS 2021-2022 Materials
- 2021-2022 Continuing Application
- Form and Instructions (2021-2022)
- 2021-2022 CLLS Application Certification
- 2021-2022 Mid-Year Report & 2022-2023 Pre-Application Instructions
- 2021-2022 Final Report
- 2021-2022 Final Report Instructions
- 2021-2022 Final Report Blank Template
- 2021-2022 Final Report Information & Q&A Session Recording 9.28.22
- 2021-2022 Final Report Information & Q&A Session Slide Deck 9.28.22
- 2021-2022 CLLS Final Report Q&A – Financial Sections Slide Deck 10.6.22
- 2021-2022 CLLS Final Report Q&A – Narrative Sections Slide Deck 10.12.22
- 2021-2022 CLLS Final Report Q&A – Library Impact Sections Slide Deck 10.17.22
- 2021-2022 CLLS Final Report FAQ
CLLS 2022-2023 Materials
- 2022-2023 ESL Application Instructions
- 2022-2023 ESL Round 2.5 Application Instructions
- 2022-2023 CLLS Continuing Libraries Application Form Instructions
- CLLS Preparing for the 2022-2023 Year
- 2022-2023 CLLS Mid-Year Report and 2023-2024 CLLS Pre-Application Instructions
CLLS 2023-2024 Materials
- 2023-2024 ESL Continuing Libraries Application Instructions
- 2023-2024 ESL Round 3 Application Instructions
- 2023-2024 CLLS New Program Application Instructions
- 2023-2024 Preparing to Offer CLLS Guide
- 2023-2024 CLLS New Program Application Attachment A Background Statement
- 2023-2024 CLLS New Program Application Attachment B Adult Literacy and ESL Readiness and Plan
- 2023-2024 CLLS New Program Application Attachment C Family Literacy Readiness and Plan
- 2023-2024 CLLS New Program Application Attachment D Job Descriptions
- 2023-2024 CLLS New Program Application Attachment E Projected Budget and Proposed Revenue
- 2023-2024 CLLS New Program Application Attachment F Staff Commitment Template
- 2023-2024 CLLS New Program Application Attachment G Timeline
- 2023-2024 CLLS New Program Application Attachment H Grant Risk Assessment
- 2023-2024 CLLS New Program Application Information Session Recording 2.10.23
- 2023-2024 CLLS New Program Application Information Session Slide Deck 2.10.23
- 2023-2024 CLLS New Program Submittable Application – Due Monday, April 3 by 5:00 pm
- 2023-2024 CLLS Continuing Libraries Application Instructions
General Support Materials
- CLLS Certification Form
- Budget Change Request Form: Contact us for the Budget Change Request form if you have reallocated funds from one approved budget category to another.
- Calculating FTE
- Calculating FTE percentages
- Staff Salary Chart
- 2022-2023 CLLS Data Collection Checklist
Funding Formula
The California State Library distributes funds to participating libraries according to a three-part formula that reflects the California Library Literacy Services mission and values. The funding formula was created in 2003 to implement the newly revised California Library Literacy Services Law. The State Library provides participating libraries with:
- A baseline amount that reflects the importance of each library having funds to provide a minimum level of local literacy staffing.
- A per capita amount per adult learner served—reflecting the belief that adult literacy services are the heart of California Library Literacy Services and the basis for the program’s family literacy services.
- A match on local funds raised and expended for adult and family literacy services—reflecting the State Library’s commitment to state and local partnerships.¹
¹ If a library literacy program’s local match is less than the baseline amount it receives from the State Library, the program is not eligible for the matching and per capita portions of the formula.
Resources
Using Gender-Inclusive Language (July 2020)
Guidelines for Collecting Demographic Information (February 2021)